Fire Warden and Emergency Procedures

The Fire Warden is responsible for the evacuation of the building and to ensure every occupant reaches the assembly locations safely in the event of an alarm or emergency (fire/earthquake/tsunami/etc)

Fire Warden Responsibilities

  • Advise and direct all occupants to leave the building by the quickest possible route. Check toilets, and assist all elderly and disabled people.
    • Emergency exits: front door, kitchen door, windows.
    • Assembly point: flag pole at front of hall.
  • Ensure all doors and windows have been closed.
  • Make sure the fire service has been notified. Liaise with them on arrival.
  • Know ahead of time the location of extinguisher (next to kitchen door on stage). Only attempt to fight the fire if it is safe to do so.
  • Ensure it is safe prior to allowing others to re-enter the building. Liaise with Fire Services.

    All Occupant Responsibilities

  • Identify location of fire exits and overall procedure in the event of an emergency.
  • Never assume an alarm is a drill, treat as if it is an imminent emergency.
  • Evacuate building when the alarm is sounded
  • Contents/possessions can be replaced. You cannot.
  • Fire is a real hazard. Do not place any decorations on or near heaters.
  • Do not re-enter the building until the all clear is given and you receive permission to do so.

No candles or open flames are permitted within the hall!

Medical Emergencies

First aid kit located in kitchen next to exit door.
AEDs located at Whangateau Campground and Rams Club.

Call 111 for emergency services.

Conditions of Community Facility Use

  • The Hirer must ensure that access and egress for residents, businesses or emergency vehicles
  • are available at all times. This includes public and private access ways that should be kept clear at all times.
  • It is the Hirer’s responsibility to make themselves familiar with the evacuation procedure in case of fire at the Community Facility.
  • In case of fire at a Community Facility, the Hirer must ensure the evacuation procedure is followed
  • immediately and fire emergency response is notified.
    The Hirer is responsible to assign and instruct a fire warden for the Event.
  • The assigned fire warden must ensure that all emergency exits are checked twice prior to the Event and at least once during the Event. This includes ensuring there is no interference with smoke detectors, fire extinguishers and emergency exits.
    To the extent permitted by law, the Council shall not be liable to the Hirer for any loss arising under or in connection with this Agreement, whether in contract, tort or otherwise. The maximum amount of the Council’s liability under or in relation to this Agreement for any loss, damage, claim or expense is limited to the Facility Hire Price.
  • The Hirer is responsible to arrange for and maintain any insurance cover they consider necessary and adequate. That includes any public liability insurance cover which is required for medium – to high risk Events to protect the Hirer against claims made by third parties for damage to people or assets.
  • Any hazard a Hirer may encounter either as a result of any activity or physical condition must be reported immediately to the relevant emergency response and also to Auckland Council by calling 09 301 0101. Hirer to complete a Hall Incident Report Form, located in top, right-most drawer in kitchen, next to door.